General standards

General Formatting

• Document Format: Submit manuscripts in Microsoft Word (.doc or .docx).
• Font: Use 12-point Times New Roman for the main text.

To ensure a smooth review process, all submitted manuscripts must meet the following formatting requirements:

1. Line Numbering:

   • Continuous line numbering should be enabled throughout the manuscript.
   • Line numbers must appear in the left margin of each page to facilitate precise comments and feedback during the review.

2. Page Numbering:

   • Pages must be numbered sequentially, starting from the title page.
   • Page numbers should be placed in the header or footer of the document, preferably on the top or bottom right corner.

Failure to include line and page numbering may delay the review process. Please ensure these formatting requirements are adhered to before submission.

Article type

ConductScience Academic Publishing House requires authors to select the appropriate article type for their manuscript.

Manuscript length

We encourage you to closely follow the article word count lengths given at the top of the page. The manuscript length includes only the main body of the text, footnotes, and all citations within it, and excludes the abstract, section titles, figure and table captions, funding statement, acknowledgments, and references in the bibliography. Please indicate the number of words and the number of figures and tables included in your manuscript on the first page.

Language editing

ConductScience Academic Publishing House requires manuscripts submitted to meet international English language standards to be considered for publication.

Language style

The default language style at ConductScience Academic Publishing House is American English. If you prefer your article to be formatted in British English, please specify this on the first page of your manuscript. For any questions regarding style, ConductScience Academic Publishing House recommends authors to consult the Chicago Manual of Style.

Search engine optimization (SEO)

• There are a few simple ways to maximize your article’s discoverability and search results.
• Include a few of your article’s keywords in the title of the article

• Do not use long article titles

• Pick 5-8 keywords using a mix of generic and more specific terms on the article subject(s)

• Use the maximum amount of keywords in the first two sentences of the abstract

• Use some of the keywords in level 1 headings

Title

The title should be concise, omitting terms that are implicit and, where possible, be a statement of the main result or conclusion presented in the manuscript. Abbreviations should be avoided within the title.

Witty or creative titles are welcome, but only if relevant and within measure. Consider if a title meant to be thought-provoking might be misinterpreted as offensive or alarming. In extreme cases, the editorial office may veto a title and propose an alternative.

Authors should avoid:

• titles that are a mere question without giving the answer

• unambitious titles, for example starting with ‘Towards,’ ‘A description of,’ ‘A characterization of’ or ‘Preliminary study on’

• vague titles, for example starting with ‘Role of’, ‘Link between’, or ‘Effect of’ that do not specify the role, link, or effect

• including terms that are out of place, for example the taxonomic affiliation apart from species name.

For Corrigenda, General Commentaries, and Editorials, the title of your manuscript should have the following format.

• ‘Corrigendum: [Title of original article]’

• General Commentaries:
  ‘Commentary: [Title of original article]’
  ‘Response: Commentary: [Title of original article]’

• ‘Editorial: [Title of Research Topic]’

Cover Letter

Your cover letter should inform the Editor of any special considerations regarding your submission, including but not limited to:

• Details of related papers by the same author(s) already published or under consideration for publication.
• Details of previous reviews of the submitted article.
• Copies of related papers, previous Editors’ and reviewers’ comments, and responses to those comments can be submitted using the File Designation “Supplementary file for Editors only”. Editors encourage authors to submit previous communications as doing so is likely to expedite the review process.

Authors and affiliations

All names are listed together and separated by commas. Provide exact and correct author names as these will be indexed in official archives. Affiliations should be keyed to the author’s name with superscript numbers and be listed as follows:

• Laboratory, Institute, Department, Organization, City, State abbreviation (only for United States, Canada, and Australia), and Country (without detailed address information such as city zip codes or street names).

Example: Max Maximus1
1 Department of Excellence, International University of Science, New York, NY, United States.

Correspondence

The corresponding author(s) should be marked with an asterisk in the author list. Provide the exact contact email address of the corresponding author(s) in a separate section.

Example: Max Maximus*
[email protected]

If any authors wish to include a change of address, list the present address(es) below the correspondence details using a unique superscript symbol keyed to the author(s) in the author list.

Equal contributions

The authors who have contributed equally should be marked with a symbol (†) in the author list of the doc/latex and pdf files of the manuscript uploaded at submission.

Please use the appropriate standard statement(s) to indicate equal contributions:

• Equal contribution: These authors contributed equally to this work

• First authorship: These authors share first authorship

• Senior authorship: These authors share senior authorship

• Last authorship: These authors share last authorship

• Equal contribution and first authorship: These authors contributed equally to this work and share first authorship

• Equal contribution and senior authorship: These authors contributed equally to this work and share senior authorship

• Equal contribution and last authorship: These authors contributed equally to this work and share last authorship

Example: Max Maximus 1†, John Smith2† and Barbara Smith1
†These authors contributed equally to this work and share first authorship

Consortium/group and collaborative authors

Consortium/group authorship should be listed in the manuscript with the other author(s).

In cases where authorship is retained by the consortium/group, the consortium/group should be listed as an author separated by a comma or ‘and’. The consortium/group name will appear in the author list, in the citation, and in the copyright. If provided, the consortium/group members will be listed in a separate section at the end of the article.

For the collaborators of the consortium/group to be indexed in PubMed, they do not have to be inserted in the ConductScience Academic Publishing House submission system individually. However, in the manuscript itself, provide a section with the name of the consortium/group as the heading followed by the list of collaborators, so they can be tagged accordingly and indexed properly.

Example: John Smith, Barbara Smith and The Collaborative Working Group.

In cases where work is presented by the author(s) on behalf of a consortium/group, it should be included in the author list separated with the wording ‘for’ or ‘on behalf of.’ The consortium/group will not retain authorship and will only appear in the author list.

Example: John Smith and Barbara Smith on behalf of The Collaborative Working Group.

Artificial intelligence

These guidelines cover acceptable uses of generative AI technologies such as Large Language Models (ChatGPT, Jasper) and text-to-image generators (DALL-E 2, Midjourney, Stable Diffusion) in the writing or editing of manuscripts submitted to ConductScience Academic Publishing House.

AI use by authors

Authors should not list a generative AI technology as a co-author or author of any submitted manuscript. Generative AI technologies cannot be held accountable for all aspects of a manuscript and consequently do not meet the criteria required for authorship.

If the author of a submitted manuscript has used written or visual content produced by or edited using a generative AI technology, this use must follow all ConductScience Academic Publishing House guidelines and policies. Specifically, the author is responsible for checking the factual accuracy of any content created by the generative AI technology. This includes, but is not limited to, any quotes, citations or references. Figures produced by or edited using a generative AI technology must be checked to ensure they accurately reflect the data presented in the manuscript. Authors must also check that any written or visual content produced by or edited using a generative AI technology is free from plagiarism.

If the author of a submitted manuscript has used written or visual content produced by or edited using a generative AI technology, such use must be acknowledged in the acknowledgements section of the manuscript and the methods section if applicable. This explanation must list the name, version, model, and source of the generative AI technology.
We encourage authors to upload all input prompts provided to a generative AI technology and outputs received from a generative AI technology in the supplementary files for the manuscript.

Abstract

As a primary goal, the abstract should make the general significance and conceptual advance of the work clearly accessible to a broad readership. The abstract should be no longer than a single paragraph and should be structured, for example, according to the IMRAD format.

• Length: The abstract should not exceed 250 words.
• Structure: Divide the abstract into following sections 
  • Background
  • Methods
  • Results
  • Conclusion

IRB Statement

• IRB Name and Approval Number: Provide the full name of the reviewing board and the approval/reference number.
  Example: “This study was approved by the Institutional Review Board of XYZ University (Approval No. IRB2024-123).”

Include the IRB statement under the Methods section of the manuscript

Keywords

All article types require a minimum of 1 and a maximum of 10 keywords.

Text

The entire document should be single-spaced and must contain page and line numbers in order to facilitate the review process. The manuscript should be written using either Word or LaTeX. See above for templates.

Nomenclature

The use of abbreviations should be kept to a minimum. Non-standard abbreviations should be avoided unless they appear at least four times, and must be defined upon first use in the main text. Consider also giving a list of non-standard abbreviations at the end, immediately before the acknowledgments.

Equations should be inserted in editable format from the equation editor.

Italicize gene symbols and use the approved gene nomenclature where it is available. For human genes, please refer to the HUGO Gene Nomenclature Committee (HGNC). New symbols for human genes should be submitted to the HGNC here. Common alternative gene aliases may also be reported, but should not be used alone in place of the HGNC symbol. Nomenclature committees for other species are listed here. Protein products are not italicized.

We encourage the use of Standard International Units in all manuscripts.

Chemical compounds and biomolecules should be referred to using systematic nomenclature, preferably using the recommendations by the International Union of Pure and Applied Chemistry (IUPAC).

Astronomical objects should be referred to using the nomenclature given by the International Astronomical Union (IAU) provided here.

Life Science Identifiers (LSIDs) for ZOOBANK registered names or nomenclatural acts should be listed in the manuscript before the keywords. An LSID is represented as a uniform resource name (URN) with the following format: urn:lsid:<Authority>:<Namespace>:<ObjectID>[:<Version>]

Sections

The manuscript is organized by headings and subheadings. The section headings should be those appropriate for your field and the research itself. You may insert up to 5 heading levels into your manuscript (i.e.,: 3.2.2.1.2 Heading Title).

For Original Research articles, it is recommended to organize your manuscript in the following sections or their equivalents for your field.

Introduction

Succinct, with no subheadings.

Materials and methods

This section may be divided by subheadings and should contain sufficient detail so that when read in conjunction with cited references, all procedures can be repeated.

Results

This section may be divided by subheadings. Footnotes should not be used and must be transferred to the main text.

Discussion

This section may be divided by subheadings. Discussions should cover the key findings of the study: discuss any prior research related to the subject to place the novelty of the discovery in the appropriate context, discuss the potential shortcomings and limitations on their interpretations, discuss their integration into the current understanding of the problem and how this advances the current views, speculate on the future direction of the research, and freely postulate theories that could be tested in the future.

 

Acknowledgements

This is a short text to acknowledge the contributions of specific colleagues, institutions, or agencies that aided the efforts of the authors. Should the content of the manuscript have previously appeared online, such as in a thesis or preprint, this should be mentioned here, in addition to listing the source within the reference list.

Scope statement

When you submit your manuscript, you will be required to summarize in 200 words your manuscript’s scope and its relevance to the journal and/or specialty section you’re submitting to. The aim is to convey to editors and reviewers how the contents of your manuscript fit within the selected journal’s scope.

This statement will not be published with your article if it is accepted for publication. The information will be used during the initial validation and review processes to assess whether the manuscript is a suitable fit for the chosen journal and specialty.

We encourage you to consider carefully where to submit your manuscript, as submissions to an unsuitable journal or specialty will result in delays and increase the likelihood of manuscript rejection.

If you are submitting to a Research Topic, please also clarify how your submission is suited to the specific topic.

Figure and table guidelines

CC-BY license

All figures, tables, and images will be published under a Creative Commons CC-BY license, and permission must be obtained for use of copyrighted material from other sources (including re-published/adapted/modified/partial figures and images from the internet). It is the responsibility of the authors to acquire the licenses, follow any citation instructions requested by third-party rights holders, and cover any supplementary charges.

Figure requirements and style guidelines

At ConductScience Academic Publishing House, figures should be submitted individually and in the same order as they are referred to in the manuscript. Figures will be automatically embedded at the end of the submitted manuscript.

Guidelines for Figures:

1. Order and Mention in Text:
   • Ensure that each figure is mentioned in the text and in numerical order.
   • Figures should be referred to by their figure number (e.g., Figure 1, Figure 2, etc.).
2. Multi-panel Figures:
   • For figures with more than one panel, clearly indicate panels using labels (A), (B), (C), (D), etc.
   • Avoid embedding part labels over any part of the image, as these labels will be replaced during typesetting according to our journal style.
3. Graphs and Labels:
   • For graphs, include self-explanatory labels (including units) along each axis for clarity.
4. File Format for LaTeX Files:
   • In LaTeX files, include figures in the provided PDF.
   • Upon acceptance, our production office might require high-resolution files of the figures included in the manuscript in EPS, JPEG, or TIF/TIFF format.
5. Uploading Multiple Figures:
   • To upload more than one figure at a time, save the figures labeled in the order of appearance in the manuscript in a zip file.
   • Upload the zip file as ‘Supplementary Material Presentation.’

Note:

Figures not in accordance with the guidelines may cause substantial delays during the production process. Please ensure adherence to these guidelines to facilitate a smooth publication process.

 

Captions

Captions should be preceded by the appropriate label, for example ‘Figure 1.’ Figure captions should be placed at the end of the manuscript. Figure panels are referred to by bold capital letters in brackets: (A), (B), (C), (D), etc.

Image size and resolution requirements

When preparing figures for submission, please adhere to the following guidelines to ensure compatibility with the PDF layout and high-quality reproduction:

1. Figure Layout:
   • Individual figures should not exceed one page in length.
   • Widths should correspond to either 1 column (85 mm) or 2 columns (180 mm) in the final PDF layout.
2. Resolution:
   • All images must have a resolution of 300 dpi (dots per inch) at their final size.
   • To check resolution, enlarge the image to 150%. If the image appears blurry, jagged, or has a stair-stepped effect, the resolution is too low.
3. Text Legibility:
   • Ensure that text within figures is legible and of high quality. The smallest visible text should be no less than eight points in height when viewed at actual size.
   • Solid lines should not be broken up, and any lines in the graphic should be no smaller than two points wide.
4. File Format:
   • Avoid saving figures directly as image files (JPEG, TIF), as this can greatly affect resolution.
   • One option is to export the file as PDF and then convert it into TIFF or EPS using graphics software to maintain quality.

By adhering to these guidelines, you will help ensure that your figures are compatible with the PDF layout and maintain high quality for publication.

Format and color image mode

The following formats are accepted: TIF/TIFF (.tif/.tiff), JPEG (.jpg), and EPS (.eps) (upon acceptance). Images must be submitted in the color mode RGB.

Chemical structures

Chemical structures should be prepared using ChemDraw or a similar program. If working with another program please follow the guidelines below.

• Drawing settings: chain angle, 120° bond spacing, 18% width; fixed length, 14.4 pt; bold width, 2.0 pt; line width, 0.6 pt; margin width, 1.6 pt; hash spacing, 2.5 pt. Scale 100% Atom Label settings: font, Arial; size, 8 pt

• Assign all chemical compounds a bold, Arabic numeral in the order in which the compounds are presented in the manuscript text.

Table requirements and style guidelines

• Tables should be inserted at the end of the manuscript in an editable format. If you use a word processor, build your table in Word. If you use a LaTeX processor, build your table in LaTeX. An empty line should be left before and after the table.
• Table captions must be placed immediately before the table. Captions should be preceded by the appropriate label, for example ‘Table 1.’ Please use only a single paragraph for the caption.
• Ensure that each table is mentioned in the text and in numerical order.
• Large tables covering several pages cannot be included in the final PDF for formatting reasons. These tables will be published as supplementary material.
• Tables which are not according to the above guidelines will cause substantial delay during the production process.

Accessibility

We encourage authors to make the figures and visual elements of their articles accessible for the visually impaired. An effective use of color can help people with low visual acuity, or color blindness, understand all the content of an article.

These guidelines are easy to implement and are in accordance with the W3C Web Content Accessibility Guidelines (WCAG 2.1), the standard for web accessibility best practices.

Ensure sufficient contrast between text and its background
People who have low visual acuity or color blindness could find it difficult to read text with low contrast background color. Try using colors that provide maximum contrast.

WC3 recommends the following contrast ratio levels:

Level AA, contrast ratio of at least 4.5:1

Level AAA, contrast ratio of at least 7:1

You can verify the contrast ratio of your palette with these online ratio checkers:

• WebAIM

• Color Safe

Avoid using red or green indicators

More than 99% of color-blind people have a red-green color vision deficiency.

Avoid using only color to communicate information

Elements with complex information like charts and graphs can be hard to read when only color is used to distinguish the data. Try to use other visual aspects to communicate information, such as shape, labels, and size.

Supplementary material

Data that are not of primary importance to the text, or which cannot be included in the article because they are too large or the current format does not permit it (such as videos, raw data traces, and PowerPoint presentations), can be uploaded as supplementary material during the submission procedure. All supplementary files will be displayed along with the published article.

The supplementary material can be uploaded as:

• data sheet (Word, Excel, CSV, CDX, FASTA, PDF or Zip files)

• presentation (PowerPoint, PDF or Zip files)

• image (CDX, EPS, JPEG, PDF, PNG or TIF/TIFF),

• table (Word, Excel, CSV or PDF)

• audio (MP3, WAV or WMA)

• video (AVI, DIVX, FLV, MOV, MP4, MPEG, MPG or WMV).

Technical requirements for supplementary images:

• 300 DPIs

• RGB color mode.

References

Submissions to ConductScience Academic Publishing House must be grounded in relevant and up to date peer-reviewed, academic research, and this should be reflected in the accompanying reference lists.

Authors are welcome to use online referencing tools in preparation of their manuscript. Some useful resources include RefMe, Zotero, and Mendeley.

• The citation of non-academic and non-peer-reviewed sources (e.g. blog posts, website content), as well as anonymous sources or commercial websites should be avoided or kept to a minimum

• Authors should avoid citing content that is not directly relevant to the scope of the article and the journal

• Reference lists should reflect the current status of knowledge in the field, avoid bias, and not include a high proportion of citations to the same authors or sources, school of thought, etc.

• The length of the reference list should be appropriate depending on the article type, covering the relevant literature through sufficient referencing

• Authors should ensure that references are accurate, that all links are accessible, and that the citations/references adhere to the reference styles outlined below.

 

ConductScience Academic Publishing House’ journals use one of two reference styles, either Harvard (author-date) or Vancouver (numbered). These formats should be adhered to for the in-text citations and the reference lists.

• All citations of published works in the text, figures, or tables must be in the reference list and vice-versa.

• The names of the first six authors followed by et al. and the DOI (when available) should be provided.

• Given names of authors should be abbreviated to initials (e.g. Smith, J., Lewis, C.S., etc.).

• The reference list should only include articles that are published or accepted.

• Unpublished data, submitted manuscripts, or personal communications should be cited within the text only, for article types that allow such inclusions. Where additional details are available, these will be included as footnotes.

• For accepted but unpublished works use ‘in press’ instead of page numbers.

• Data sets that have been deposited to an online repository should be included in the reference list. Include the version and unique identifier when available.

• Personal communications should be documented by a letter of permission.

• Website URLs should be included as footnotes.

• Any inclusion of verbatim text must be contained in quotation marks and should clearly reference the original source.

• Preprints can be cited provided that a DOI or archive URL is available, and the citation clearly mentions that the contribution is a preprint. If a peer-reviewed journal publication for the same preprint exists, the official journal publication is the preferred source. See the preprints section for each reference style below for more information.

Harvard reference style (author-date)

Reference examples for ConductScience Academic Publishing House’ journals using the Harvard referencing system can be found below. For examples of other sources, and for general questions regarding the Harvard reference style, please refer to the Chicago Manual of Style.

• References should include the full last name and first name initials of the first six authors, followed by et al. and the year of publication in brackets.

Vancouver reference style (numbered)

Reference examples for ConductScience Academic Publishing House’ journals using the Vancouver referencing system can be found below. For more examples of citing other documents and general questions regarding the Vancouver reference style, please refer to Citing Medicine.

• In-text citations in the Vancouver reference style should be numbered consecutively in order of appearance in the text and identified by Arabic numerals in parenthesis.
• Use square brackets for physics and mathematics articles.
• The abbreviation ‘Ref’ should not be used, e.g.: [e.g., (1)] should NOT read [e.g. Ref. (1)].
• Style for comparing a citation should follow the number format, e.g. [cf. (1)]. The same applies when using ‘see’, e.g. [see (46)].

• References should be numbered and listed chronologically, according to the order they appear in the text.